This posting for a single vacancy to hire either a Budget Analyst or Budget Sr Analyst depending on qualifications.
Budget Analyst:
The Budget Analyst will join a high-performing, fun, and energetic Central Budget Office to provide professional level financial knowledge and skills including monitoring and analysis of the City of Boulder’s operating and capital budgets and performance measures to support financial decision-making under direct supervision.
This position will provide direct services to the Facilities and Fleet Department as a hybrid position embedded half time within the department. This includes functions such as: preparing and developing the annual operating and capital budgets, monitoring and tracking budgets for financial reporting, analyzing department and citywide performance measures, providing review and assessment of current and future fiscal years to confirm data and trend accuracy, and conducting research for special projects. All budget staff members are expected to become subject matter experts regarding the assigned department's needs, and the conclusions and recommendations must be presented in an unbiased and professional manner. This position is an entry-level position and will reside in the City of Boulder’s Finance Department, Central Budget Office.
Budget Senior Analyst:
The Budget Senior Analyst will join a high-performing, fun, and energetic Central Budget Office to provide professional level financial knowledge and skills including monitoring and analysis of the City of Boulder’s operating and capital budgets and performance measures to support financial decision-making under direct supervision.
This position will provide direct services to the Facilities and Fleet Department as a hybrid position embedded half time within the department. This includes functions such as: preparing and developing the annual operating and capital budgets, monitoring and tracking budgets for financial reporting, analyzing department and citywide performance measures, providing review and assessment of current and future fiscal years to confirm data and trend accuracy, and conducting research for special projects. The budget analyst will be a subject matter expert regarding the assigned department's needs, and the conclusions and recommendations must be presented in an unbiased and professional manner.
The position will also support citywide analysis, budget development, and other special project support as a key member of the Central Budget Office. A strong candidate will thrive in an environment where self-directed work is necessary and flexible in navigating a new position model, providing direct departmental support to Facilities and Fleet while participating as a Central Budget team member.
Job Description:
Budget Analyst:
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
In a team environment, support city and department budget development, including analysis, projection and reporting. Support presentation of budget and performance measure data to key stakeholders, including city staff, City Council and community members. To do so, the person in this position must have exceptional problem solving and communication skills and take the needs of all parties involved into account. This includes, but is not limited to the following:
Listen to and support the evaluation and/or implementation of recommendations for each department's operating and capital needs.
Prepare information about funding options and budget constraints for Finance Department staff to present to key advisory, staff, and legislative bodies, such as: assisting to identify potential budget overages and sources of available funding within departmental budgets.
Provide support, analysis, reporting, communication, presentation, budget and policy advice, and budget development to departments, as needed.
May serve as the budget analyst to one or more departments involving additional time spent with the department's staff, attending executive meetings, providing policy guidance, and preparing the department's major budget reports, requests, and other documentation. Support and assistance may include: analyzing departmental budget trends, performing updates and entries into the financial system, developing reports to help provide financial insight to departmental, Central Budget, or executive staff.
Use a range of financial analysis tools and best practices used by local governments.
Support development of the Operating Budget and Six Year Capital Improvement Program documents.
Support innovative practices and solutions for improved strategic and transparent budgeting.
Communicate effectively and appropriately, including the communication of sensitive information, in internal city and public meetings.
Conducts financial and performance data analysis and maintains city financial systems. Evaluation of data includes skilled data collection, analysis and communication of results, and other supporting communication to customers of the Budget Division. This includes, but is not limited to the following:
Prepare numerous complex spreadsheets; extensively use the city's financial software system; apply various data gathering and interpretation techniques.
Research comparative economic, financial and performance data from peer cities and organizations.
Author reports, agenda items, City Council study session material, minutes from such meetings, presentations, monthly financial reports, and other documents that will become public domain materials.
Evaluate policy questions from city decision makers, complying with necessary timelines, levels of effort, and approaches to analysis that are sensitive to the context of the policy question.
Support senior staff in the Central Budget Office and Finance Department with the collection, analysis and communication of varied financial and management data and information.
Collaborate with other city staff in gathering financial and management information, including program objectives, costs, revenue sources, and performance measures.
Communicate technical and analytical information in a manner that is understandable and useful to decision makers and the public.
Communicate with exceptional written and verbal skills.
Provides excellent customer service to internal and external customers in a variety of roles. Maintains a high level of professionalism, integrity, and communication with staff members and customers:
Provides direct budget management of certain departmental budgets as assigned. Listens to questions and concerns, evaluates issues and possible solutions, helps resolve problems when appropriate, works with managers to address systematic problems, and ensures staff members receive the necessary training and tools to conduct their duties effectively. Budget management of departmental budgets includes administrative and supportive tasks such as: budget entries and updates in the financial system, assistance in development and analysis of budgets using historical data, and assistance with monitoring departmental revenue and expenditure trends.
Recognizes the need of team members and communicates in a direct, specific and effective manner.
Uses feedback from others to continuously develop and improve.
Other
Performs related duties as required to meet the needs of the City.
Takes proper safety precautions to prevent accidents. Responsible for the safety of self, others, materials, and equipment. Uses all required safety equipment and follows all safety regulations, policies and procedures. Reports all accidents and damage to City property.
Responsible for knowing and complying with all City and department policies; and adhering to attendance and workplace attire policies.
Provides technical assistance and information to co-workers, users from other City departments, and outside individuals, on the City's technical environment, architecture, computer systems, and applications.
Generally, duties and responsibilities are listed from most to least critical or time consuming.
Budget Senior Analyst:
Duties & Responsibilities
Fund management.
Acts as steward of several internal-service funds, maintains a high level of fund management integrity, responsible for all financial aspects of the funds, projects and monitors revenues, expenditures, and fund balances. Responsible for disclosing to Council any changes to the annual appropriations. Establishes and maintains reserve policies.
Work strategically on behalf of the Director, and the department’s management team to plan, develop, and execute a financial operating plan for the Facilities and Fleet department making recommendations for an operating budget of approximately $19M and 45 FTEs
Coordinates preparation of assigned annual budget, budget adjustments, carryover requests, capital improvement programs, and related proposals to city management. Conducts budget analysis, develops rate, fee and internal service (replacement) studies and analysis. If funding is support through grants, then conducts analysis and monitors grants to ensure compliance.
Calculates cost of services and recommends appropriate user charges, fees and allocation basis; provides analysis for capital financing and bond issues and establishes and administers asset replacement policies.
Coordinates the work of other staff members supporting these efforts.
Conducts research and analysis on policy issues, master plans, service levels, and productivity measures as requested: cost/benefit analysis, system analysis, organizational analysis, administrative processes, and rate setting methodology and assessment. May perform and assist implementation.
In a team environment, support city and department budget development, including analysis, projection and reporting. Support presentation of budget and performance measure data to key stakeholders, including city staff, City Council and community members. To do so, the person in this position must have exceptional problem solving and communication skills and take the needs of all parties involved into account. This includes, but is not limited to the following:
Listen to and support the evaluation and/or implementation of recommendations for each department's operating and capital needs.
Prepare information about funding options and budget constraints for Finance Department staff to present to key advisory, staff, and legislative bodies, such as: assisting to identify potential budget overages and sources of available funding within departmental budgets.
Provide support, analysis, reporting, communication, presentation, budget and policy advice, and budget development to departments, as needed. Support and assistance may include: analyzing departmental budget trends, performing updates and entries into the financial system, developing reports to help provide financial insight to departmental, Central Budget, or executive staff.
Use a range of financial analysis tools and best practices used by local governments.
Support development of the Operating Budget and Six Year Capital Improvement Program documents.
Support innovative practices and solutions for improved strategic and transparent budgeting.
Communicate effectively and appropriately, including the communication of sensitive information, in internal city and public meetings.
Conducts financial and performance data analysis and maintains city financial systems. Evaluation of data includes skilled data collection, analysis and communication of results, and other supporting communication to customers of the Budget Division. This includes, but is not limited to the following:
Prepare numerous complex spreadsheets; extensively use the city's financial software system; apply various data gathering and interpretation techniques.
Research comparative economic, financial and performance data from peer cities and organizations.
Author reports, agenda items, City Council study session material, minutes from such meetings, presentations, monthly financial reports, and other documents that will become public domain materials.
Evaluate policy questions from city decision makers, complying with necessary timelines, levels of effort, and approaches to analysis that are sensitive to the context of the policy question.
Support senior staff in the Central Budget Office and Facilities & Fleet Department with the collection, analysis and communication of varied financial and management data and information.
Collaborate with other city staff in gathering financial and management information, including program objectives, costs, revenue sources, and performance measures.
Communicate technical and analytical information in a manner that is understandable and useful to decision makers and the public.
Communicate with exceptional written and verbal skills.
Qualifications
Budget Analyst:
MINIMUM JOB REQUIREMENTS
Bachelor's degree in Public Administration, Business Administration, Finance, Political Science, Accounting, or a related field.
Demonstrated experience using analytical, quantitative, and problem-solving skills.
Knowledge and experience using Microsoft Word, Excel, and PowerPoint. Knowledge and experience using spreadsheets, databases and querying tools for report writing and analysis.
Excellent written and verbal communication skills.
Ability to establish and maintain effective working relationships at all levels of the organization working as a part of several teams.
Strong customer service skills.
Ability to work under pressure and meet deadlines.
Valid driver’s license.
Have and maintain acceptable background information, including criminal record, and motor vehicle record.
PREFERRED REQUIREMENTS
One to three years of professional experience in the following (or closely related) fields: budget preparation/analysis, finance, statistical analysis.
Experience in creating, analyzing, and interpreting financial or budget data.
Experience in local government.
Proficiency with the following applications: Microsoft Word, Excel, PowerPoint, Tyler Munis or other financial management software.
Budget Senior Analyst:
REQUIRED MINIMUM QUALIFICATIONS:
Bachelor’s degree in Public Administration, Business Administration, Public Finance or related field.
A minimum of three years budgetary, financial, administrative, supervisory experience, and professional experience in Fund Management in a government setting. Or an equivalent combination of education and/or experience.
Previous professional experience in financial management, research and analysis, writing or facilitating teams.
Work experience demonstrating progressively responsible administrative skills and strong organizational skills.
Demonstrated ability to take initiative and assume responsibility, to interpret complex data to non-financial customers, to prioritize and resolve issues before they become problems, to pay close attention to detail, to coordinate tasks to completion, to provide quality control for responsiveness and customer satisfaction, to meet deadlines and to complete tasks while working under pressure.
Interest, desire, and ability to communicate courteously and effectively with the public and city staff and to provide good customer service both in person and over the telephone.
Expertise in using spreadsheet and word processing software and financial database systems.
DESIRED QUALIFICATIONS – In addition to the required minimum qualifications:
A Master’s Degree in related field.
A minimum of five years of municipal or local government experience including familiarity with municipal codes and government financial systems.
Experience using MS Word, Excel, Workday, OpenGov, and/or Tyler Munis financial systems is a plus.
The City of Boulder provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.
Additional Job Description:
WORKING CONDITIONS AND REQUIREMENTS
Physical and Mental Effort: Sufficient clarity of speech and hearing or other communication capabilities that permits the employee to communicate effectively on the telephone and in person. Sufficient vision or other powers of observation that permits the employee to review, evaluate and prepare a variety of written documents and materials. Sufficient manual dexterity that permits the employee to operate computer equipment and other office equipment. Sufficient personal mobility and physical reflexes, which permits the employee to work in an office setting. Work may include extended periods of time viewing a computer video monitor and/ or operating a keyboard. Ability to work under stress from demanding deadlines, public contact, and changing priorities and conditions.
Work Environment: This position is subject to the City’s Hybrid Work Policy which establishes a minimum in-person work schedule of two days per standard work week. Candidate must be present within the State of Colorado and be able to work in-person according to the Hybrid Work Policy at the time of employment.
Works primarily in a clean, comfortable environment. Works in a setting subject to continuous interruptions and background noises.
Machines and equipment used include, but are not limited to the following: Frequently uses standard office equipment including personal computers, telephones, calculators and copy/fax machines.
ACCOMMODATIONS: Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.
The City of Boulder provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, disability, genetic information, age, or any other status protected under federal, state, and/or local law.
The City of Boulder is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected statue. For individuals with disabilities who would like to request an accommodation, please send a request to HR@bouldercolorado.gov.